Consultancy service: Consultant to develop a website and an integrated web-based Fund Management Platform and M&E framework (MIS) for the Inclusive Markets for Energy Efficiency in Uganda (IMEU-II) Project.

SNV is a mission-driven global development partner, rooted in the contexts and societies where we work. Inspired by the transformational principles and objectives set out by the SDGs, we are committed to building resilient agri-food systems that deliver food security and adequate nutrition; increasing the reliability and availability of water and sanitation at an acceptable quantity and quality; and to improving access to affordable and sustainable energy for all. In doing so, we aim to strengthen institutions, markets and effective governance within and across the agri-food, energy, and water sectors, reducing gender inequalities and barriers to social inclusion, and enabling adaptation and mitigation to the climate and biodiversity crises.

We are one team of over 1,600 people, the vast majority of whom come from the contexts where we work, in more than 20 countries in Africa and Asia. In Uganda, SNV operates through a decentralised approach with a country office in Kampala and regional offices in Fort Portal, Lira, Jinja and Rukungiri. SNV implements donor-funded activities across more than 100 districts in Uganda, ensuring a broad and diverse impact.

Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision, mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030. For more information on our operations in Uganda and SNV visit our website: www.snv.org.

In December, SNV received funding from Swedish International Development Cooperation Agency (SIDA) to implement the Inclusive Markets for Energy Efficiency in Uganda, phase II (IMEU-II) Project, a three- year programme (2025-2028).

The IMEU-II goal is to improve the livelihoods of households and increase the resilience and competitiveness of businesses and Social Institutions (SI) through the scaled adoption of EE technologies and practices.

The project aims to achieve the following objectives.

1. Create a strong, diverse, and sustainable Supply ecosystem for quality EE products and services.
2. Increase access to EE products and services for businesses, households, and institutions
3. Strengthening the Policy, regulatory, and institutional framework for the growth of EE markets

The project will be implemented in selected 36 districts and cities in Uganda, promoting energy efficiency technologies targeting households, businesses, and social institutions. 

2. Objectives of the Assignment

SNV intends to hire a consultant to develop an integrated web based system to track the on-boarding, development and implementation process of inclusive energy efficiency business cases, which are linked to the operationalization of the project’s Market Development Fund (MDF) as well as the Monitoring and Evaluation framework for which an integrated web-based system is required for the IMEU-II Project that can be functional throughout the project life. The integrated system should be able to promote efficiency and transparency in the various business case development and implementation-related processes, as well as real-time monitoring and tracking of program and financial project progress, to support evidence-based decision making.

Primary Objective:
To develop and operationalize a secure, scalable Website and an integrated web-based Fund Management and monitoring, and evaluation platform/system.

Specific Objectives:
• Conduct system needs assessments.
• Create system architecture, wireframes, and workflows.
• Develop the website and fund management platform.
• Ensure cybersecurity, data protection, and reliable hosting.
• Train staff on system usage and administration.
• Provide ongoing system support and maintenance for at least 33.5 months.
 

3. Scope of Work

3.1 System Design & Architecture

The consultant shall be expected to;
• Conduct stakeholder consultations and needs assessments.
• Develop a System Requirements Specification (SRS).
• Create user journeys, wireframes, and UI/UX mockups.
• Define technical architecture and hosting requirements.

3.2 Website Development

The consultant will design and develop a modern website, including:
• Dynamic homepage
• About, Programs, Resources, and News/Events pages, etc.
• Resource center for publications and tools
• Contact page with integrated form
• Search function and analytics
• Integration with the Fund Management Platform

Technical Requirements:
• Mobile-responsive design
• SEO Optimization
• Security hardening and backups
• CMS-based (WordPress, Drupal, etc.)

3.3 Fund Management Platform Development
Modules:
1. User Registration & Authentication
2. Application Intake Portal
3. Review & Scoring Workflow
4. Approval & contracting
5. Financial Reporting and Tracking

6. Disbursement Tracking
7. Program Reporting and Monitoring
 8. Analytics & Dashboards
9. Document Management
10. Administration Panel

Technical Expectations:
• Cloud-based system
• Data encryption & role-based access
• Audit trails
• API-ready modular architecture

3.4 Testing & Quality Assurance
• Unit testing, functional testing, and integration testing
• User Acceptance Testing (UAT)
• Security penetration testing
• Load and performance testing

3.5 Training & Capacity Building
• Administrator training and onboarding
• End-user training
• Training materials and manuals

3.6 Maintenance & Support

The consultant will be expected to provide the following
• post-deployment support (minimum 33 months)
• Bug fixing and updates
• Security monitoring and patches
• System optimization

4. Deliverables

The key deliverables of this consultancy are
1. Inception report with requirements analysis
2. System design, architecture, and wireframes
3. Functional website and fund management platform
4. User manuals, SOPs, and training materials
5. Deployment and handover report
6. Maintenance & support reports

5. Consultant Qualifications

The suitable consultant shall at minimum possess/demonstrate the below:
• Minimum 5 years in software/web development
• At least 3 similar fund/grant management platforms developed
• Strong UI/UX capabilities
• Cybersecurity expertise
• Experience with donor-funded projects (preferred)

The consultant Team should constitute diverse expertise, including at a minimum:
• Lead Software Architect
• Full Stack Developer
• UI/UX Designer
• Cybersecurity Specialist
• Documentation and Training Specialist
• Project Manager

6. Duration

The assignment will run for 3.5 months for design and development, followed by 33.5 months of maintenance and support.

7. Preliminary Requirements

• Company profile
• Certificate of Incorporation/Registration
• Copy of Memorandum & Articles of Association
• Valid Trading License
• Current Tax Clearance Certificate addressed to SNV (TIN :1000112373)
• Last 2 years (2023 & 2024) audit reports showing financial soundness to handle the services "

8. Reporting

The consultant will report to the Project Manager but supported by M&E/Grants Management Team (for workflow alignment) for regular review and updates.

9. Proposal Submission Requirements

The consultant is expected to submit both a technical and a financial proposal as part of the application. All proposals shall be submitted via ugandatenders@snv.org by the 16th January 2026.

10. Evaluation Criteria

The proposal evaluation shall be rated on its technical (80%) and Financial (20%) feasibility and on a pass/fail basis for the preliminary evaluation.

11. Clarifications

During the application process, the applicants will from 16th to 18th December 2025 seek any clarification regarding the assignment via the email address ugandatenders@snv.org

12. Ethical Considerations

The execution of the assignment is expected to be in line with ethical considerations, including respect for human dignity, voluntary participation, fair treatment, and adherence to SNV safeguarding policy.

13.Confidentiality

All information shared during the assignment shall be held confidential in line with the SNV Data Protection policy and the Uganda Data Protection and Privacy Act, 2019

Tender disclaimer.

SNV reserves the right to either accept or reject any or all bids submitted. SNV reserves the right to either increase or decrease the assignment scope depending on budget availability. SNV can stop this procurement at any time without the need to give an explanation or can revise the deadline for submission once it sees fit. In case you do not hear from SNV within 3 weeks of the closure of the bid receipt date, consider yourself unsuccessful. SNV also reserves the right to reject and cancel the tender in case any illegal, corrupt, coercive, or collusive practices are noticed. Late bids will be rejected. Please note that viewing, downloading, or otherwise using the TOR constitutes acceptance on your part of all the above-noted statements and conditions