Procurement Assistant

About SNV: In a world that is fast changing and facing increased challenges from pandemics to environmental crises, and low access to energy, food, feed, and water, SNV wants to see all people live with dignity and have fair opportunities to thrive sustainably in every society. This is achieved through strengthening capacities and catalyzing partnerships that can transform the interconnected agri-food, energy, and water systems. SNV implements projects that directly benefit millions of people across Africa and Asia. We have a team of over 1,600 staff who are dedicated to ensuring projects contribute to true systems transformation while promoting gender equality and social inclusion, facilitating climate adaptation and mitigation, and strengthening institutions for effective governance.

In Kenya, SNV is implementing several innovative projects in various counties. These projects are offered procurement, administrative and logistical support centrally by the Operations office which is in Nairobi. Many of SNV’s activities are implemented from project offices in Nanyuki, Eldoret and Kakuma. The Operations office is committed to implementing and maintaining the highest standards of efficiency and integrity in all its operations functions. The overriding objective for all administration, procurement and logistical operations is the prompt and effective provision of support services to SNV in Kenya.

Reporting to the Country Operations Manager, the procurement assistant will support the procurement and operations functions with the day-to-day procurement, office administration, fleet management activities for the organisation.  Working closely with the Country Procurement Officer and Project Managers. Project, operations and finance staff who are involved in requesting and payment of procurements, and operations support.

Key Responsibilities

Procurement

Support with the day-to-day procurement requests from the project teams as guided by the Country Procurement Officer.

Office Administration

Manages stock of office supplies, office equipment and furniture.  Liaises with the ICT department for the support of teams at field level, maintains office and equipment to ensure a safe and clean working environment. Ensures payment of utility bills and follows up on any office repairs.

Logistics and Travel

Coordinates logistics and travel for visitors and staff at the project level. Manages SNV Kenya vehicles at field level ensuring all are safe and road-worthy.

• A bachelor’s degree in procurement /supply chain management/Business Administration or related field.
• Proficiency in English and Kiswahili; written and oral.
• Intermediate /advanced knowledge of Microsoft Office (Word, PowerPoint and Excel)
• Some previous experience in procurement not required but preferred
• Experience in SAP By Design not required but preferred
• A fast thinker with creative problem-solving skills
• Ability to take initiative, learn quickly and be accountable for results.
• Interpersonal and communication skills
• Must be goal oriented, dynamic, passionate and self-starter
• A person of integrity

Core Competencies

• High level of integrity.
• Reliability in meeting deadlines.
• Excellent attention to detail and record-keeping skills.
• Ability to work together in a team with (departmental) colleagues.
• Excellent communication skills both in writing and verbal.
• Able to work with no or very little supervision.
• Excellent organization and planning skills.
• Fluent in English.

How to apply: 

Please apply by clicking on the "I am Intrested" button and complete your application on or before the 20th August 2025. Please ensure to include your application letter and CV containing three referees as you apply. 

NB: only shortlisted candidates will be contacted.

Disclaimer.

SNV reserves the right to accept or reject any or all applications submitted. SNV can stop this procurement at any time without the need to explain or extend the deadline for submission once it sees fit. In case you do not hear from SNV within three weeks of the closure of the application process, consider yourself unsuccessful. SNV also reserves the right to reject and cancel this call-in in case any illegal, corrupt, coercive, or collusive practices are noticed. Late applications will be rejected. Please note that viewing, downloading or otherwise using the TOR constitutes acceptance on your part of all the above-noted statements and conditions.

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